Groundrules: Typical of MinProj’s gentle guidance and template approach, our groundrules help projects to achieve maximum results for minimum PM effort. We realize that you do not always have the luxury of achieving all of them, but here are our groundrules for an effective MinProj Project Climate:
- You assign the right people, with the right skills, at the right amount of available time (MinProj suggests guidelines for this).
- Early Time and Cost Estimates are subject to change at each Milestone Review.
- Deadlines are never imposed, Due Dates are not tight, or flexibility exists in other areas, such as scope or expert staffing.
- Estimates from the team are never cut without identifying the improvements that will make the project cost less.
- Sponsor and Managers take responsibility for pushing barriers out of the way.
- Technical experts are readily available, when needed, for advice, special services, or reviews.
- When working on project work, others take on the team member’s “ongoing” responsibilities.
- Interruptions from other projects or ongoing work responsibilities are minimized or eliminated.
- Team members realize that everyone is responsible for their part in managing the project.
- MinProj projects are medium to low in risk, and typically do not involve performance of major contracts.
The last item on that list is the only one that is unique to MinProj. The others will reduce cost, accelerate completion, improve the results, and reduce needed Project Management effort in any project.
Some may have a reaction to the responsibility shift in the list above. It seems to move more responsibilities from the Project Manager to the levels of Manager above her or him.
That’s right! In our work with improving Enterprise PM Competence, we often find that the limits to improvement are not always with your Project Mangers: The items on the above list are the easiest changes to make to improve most Enterprises’ Project Performance.
Thus, MinProj is a framework not only for improving PM Process; it also begins you on the pathway to improved Project Performance.
Highlights: Features of The MinProj Way
- MinProj’s balancing of the Vital Signs applies the competent Project Manager’s indicator of the health of a project. You optimize the most important Vital Signs using the flexibility provided by the others.
- High-Level Planning, with our proven estimating and project modeling methods, helps you quickly produce effort, staffing, cost and Milestone-level time estimates.
- MinProj’s integration of Project Management and Business Analysis Methods into one planning framework reduces the extra work of multiple methodologies.
- Clear Roles and Responsibilities improve delegation to team members, Sponsors, Customers and Resource Managers.
- Rolling Wave Planning, where the team plans each early Phase as it begins. This is a more efficient and accurate approach than a big, soon-incorrect detailed planning session for the whole project. It also reduces planning time.
- Annotated MSWord Result Templates provide much of the coaching experienced team members need, after their first several projects.
- Assumptions-Based Estimating at the individual activity level improves estimates, project communication, and actual project performance.
- MSProject and Excel Scheduling Templates are populated with the MinProj WBS, estimates and Roles. to give you a rapid start to planning, and subsequent tracking.
- Assigning Project Sponsor as Chief Issues Officer gets quick resolution of open issues, often a point of delay and project inefficiency.
- The Project Log, with tracking details for Quality Reviews, Risks, Changes, Issues and Status Reports, is a vital communication tool.
- MinProj’s Universal Enterprise Methods provide the consistency for cross-training, clear status reporting, and the flexibility to tune to your own unique project types.
Highlights: The MinProj Components
- Web-based reference for the MinProj processes, covering our six-Phase Life Cycle, and the key activities of each.
- Reference and process support for our Project Management methods:
- High-Level Planning
- Phase Planning
- Quality Reviews
- Change Control
- Risk Management
- Issue Management
- Tracking and Reporting Status
- Recording and Applying Lessons Learned.
- Annotated Phase and step-by-step activity result templates in MS Word or Open Source options, such as OpenOffice 2.0+.
- Recommended roles, steps, results, reviews and reviewers for each activity.
- Project Management Plan template for High-Level and detailed Phase Planning.
- Project Logs: Templates for Changes, Issues, Quality Reviews, Status Reports, and Lessons Learned. Why are these important? Most people just track project data. These represent Project Information.
- Select from Scheduling and Tracking templates in MSProject, Excel. or open source alternatives.
- A process for creating a project folder, with needed templates, for each new project.
- MinProj Grand Tour, a step-by-step introduction to MinProj and its components.
- Quick Reference Card: [email protected]
Co-Pilot: Small Project Guide Add-on
Do you also have small projects? Co-Pilot: Small Project Guide® (SPG) is our universal small project method, and it is fully consistent with MinProj to complete your Project Methods suite. Since 1986 our Small Project Guide has helped our clients gain control of these projects, too.
We define small projects as up to 360 hours of effort, and done within 3 months. You may add Co-Pilot: Small Project Guide at a special discount when you license MinProj. Co-Piliot: Small Project Guide is a perfect small project match for your medium and larger MinProj processes.